Office Coordinator (Administrative)

Your Job

DarkVision, a Koch Engineered Solutions company, is looking for a detail-oriented and proactive Office Coordinator to join our fast-paced team. This role is focused on enhancing the employee experience by ensuring the office runs smoothly and maintains a welcoming, organized, and fun atmosphere. While we take our work seriously, we don't take ourselves too seriously, so a sense of humour and a positive attitude are essential!

In this role, you'll oversee front desk responsibilities (no need to answer calls!) and manage a wide range of tasks. From general office organization and administrative support to planning and organizing company-wide events, you'll play a key role in keeping everything in check!

If you're driven by making meaningful contributions, thrive in a fast-paced environment, and enjoy doing whatever it takes to keep the office running at its best, we want to hear from you!

Our Team

The People Team plays a key role in making DarkVision an awesome place to work. We're all about creating an exceptional employee experience - whether it's ensuring a new hire's first day goes off without a hitch, making sure celebrations are memorable, or providing the kind of support that makes you wonder if we can read minds. We believe work should be a place where you can be yourself, do amazing things, and enjoy the experience along the way!

What You Will Do

• Front Desk Management: Serve as the first point of contact for employees and visitors, ensuring a positive and professional experience.
• Office Organization: Keep the office neat, fully stocked, and running efficiently. This includes managing office supplies, mail distribution, and liaising with vendors.
• Employee Experience: Work closely with the team to create a welcoming environment by supporting events, celebrations, and general office morale.
• Health and Safety: Serve as part of the Health and Safety Committee, ensuring compliance and creating a safe workplace for all employees.
• Administrative Support: Provide support to various departments, including document preparation, data entry, and general office organization.
• Facilities Management: Liaise with vendors, manage office repairs/maintenance, and ensure the office is always clean, safe, and well-maintained.
• Onboarding Support: Assist the People team with new hire setup, including workspace preparation and distribution of necessary materials.
• Event Coordination: Help organize internal events, such as team lunches, meetings, and celebrations.
• Other Duties as Assigned: Provide additional administrative support as needed to ensure the smooth operation of the office.

Who You Are (Basic Qualifications)

• Experience: Professional experience in an office coordinator, assistant, receptionist, or similar administrative role.
• Tech Savvy: Able to use Microsoft Office Suite (Word, Excel, PowerPoint) in a professional setting.

What Will Put You Ahead

• Experience: 2 to 4 years of experience in an office coordinator, assistant, receptionist, or similar administrative role.
• Communication: Excellent written and verbal communication skills, and ability to effective communicate across various levels of the organization.
• Detail-Oriented: A knack for keeping things organized, spotting potential issues, and staying on top of the little details that make a big difference.
• Proactive Attitude: Willing to go above and beyond to enhance the office experience and support your colleagues.
• Problem-Solver: Ability to juggle multiple tasks in a fast-paced environment, prioritizing effectively to keep things running smoothly.
• Customer Service-Oriented: A positive, helpful attitude with a strong focus on delivering excellent service to both internal and external stakeholders.
• Tech Savvy: Familiarity with office management software/tools.

General Salary Range

For this role, we anticipate paying $55,000 to $68,000 per year. This role is eligible for variable pay, issued as a monetary bonus or in another form.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

DarkVision Technologies Inc. is a BC-based tech company that has been disrupting the industrial imaging market since 2013. We have created the world's most advanced acoustic-based imaging platform and are packaging it into multiple new product lines, revolutionizing how our clients quantify and visualize the integrity of their critical assets.

Backed by Koch Industries, the largest privately held company in North America, DarkVision's team of Mechanical, Skunkworks, Electrical, Software, and Machine Learning Engineers is rapidly expanding to meet the demand for the company's current and upcoming products.

We provide employees the opportunity to work on cutting-edge technologies that blend science with real-world applications and invite you to join our team for the exciting journey ahead as we become the global leader in industrial imaging.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Why DarkVision

• Modern, Fun Office: Work in a stylish, well-equipped space with great amenities, designed to enhance your workday.
• Autonomy & Trust: We hire smart people to do smart things, so you'll have the autonomy to truly own your role. At DarkVision, you're trusted to bring your best ideas to life!
• Collaborative Culture: Join a supportive, friendly team where your ideas and efforts are always appreciated.

How to Apply

If you have the above qualifications, we would like to hear from you. We thank all applicants in advance, but please be advised that only those selected for an interview will be contacted.

We are an equal opportunity employer. If you require accommodation or assistance at any time during the application or selection processes, please submit a request by following the directions located in the FAQ section at the bottom of the kochcareers.com webpage.

Successful candidates will be required to complete a criminal background check.

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