Senior Executive Coordinator (Personal Services)

Location: Regina, SK
Position: Full time Permanent
Closing Date: November 5, 2024

The Senior Executive Coordinator is a key partner to the Vice President, supporting complex projects that drive our division's success. You'll play a pivotal role in coordinating processes, synthesizing information, and preparing impactful presentations while ensuring all divisional documents are clear, concise, and up-to-date. We're looking for someone with a growth mindset who's passionate about continuous improvement and skilled in project and change management. If you're ready to make a difference by turning data into action and supporting innovative solutions, we want you on our team!

Qualifications

Education and Professional Certification

• Diploma or degree in business administration, public administration, organizational development or related fields.
• Certifications or micro-credentials in project management, change management, or other continuous improvement approaches would be considered an asset.
• Customer service experience and/or training would also be considered an asset.

Experience

• Minimum one (1) year of experience in administration providing support to senior leadership.
• Experience working on computers with software packages including Excel, Word, Power Point, Adobe and Outlook.
• Experience working with word processing, spreadsheets, presentation programs and databases
• Experience using different business improvement methodologies (e.g. project management, process mapping, performance measurement).

Skills and Characteristics

• Ability to complete tasks independently and efficiently.
• Exceptional interpersonal skills with the ability to form strong relationships and professional working alliances with internal and external stakeholders.
• Requires independence of judgement, and strong attention to detail
• Exceptional communication and interpersonal skills, being able to reach consensus among those with potentially divergent opinions.
• Complex business level English usage, spelling, grammar and punctuation, assigning and reviewing the work of others.
• Demonstrated understanding of principles and practices of administration and project management.
• Ability to analyze and utilize various complex methods for the presentation of data and ideas or inefficiencies and recommend solutions.
• Strong problem solving and decision-making skills.
• Experience working in a collaborative environment and promoting a teamwork mentality.
• Ability to predict challenges and seek to proactively head-off obstacles.
• Exceptional time management and organizational skills with the ability to prioritize and meet deadlines.
• Ability to set clear, attainable goals and meet individual and divisional objectives.
• Understanding of financial record keeping practices and procedures; methods for gathering and presenting general, statistical, and technical data; budget development and expenditure tracking; and business report writing.
• Proficient computer skills including word processing, spreadsheets, presentation programs, databases.
• Emotional competence and self awareness.
• Open to continuous education and learning and development opportunities.

Duties and Responsibilities

Services:

• Assist the Vice President with meeting materials, agendas, and minutes.
• Support the preparation and administration of the Division's annual plan, including data compilation and budget tracking.
• Lead project meetings and use tools to develop solutions and update reports.
• Analyze policies, procedures, and provide recommendations for improvements.
• Assists in the development and implementation of the division's goals, objectives, strategies and work plans. 
• Enter, track and retrieve a variety of statistical, budgetary and related data from on-line systems, schedule and perform downloads of information, and create and/or prepare a variety of complex reports.
• Respond to requests for information from both internal and external stakeholders.
• Perform other related duties as assigned.

Leadership:

• Display positive role modelling, agency values, and fairness and promote policy adherence.
• Lead cross-functional engagement, build relationships, and gather requirements in reference to projects.
• Plan and manage project activities, collaborating with stakeholders as needed.
• Maintain professional and technical expertise by attending workshops and training, reviewing relevant publications, and establishing networks.

Management of Resources:

• Lead small to medium projects, analyzing systems, policies, procedures, and workflows to boost efficiency.
• Provide clear direction and guidance to project teams, ensuring cohesive work towards on-time, budget-friendly, and customer-focused outcomes.
• Drive continuous process and service improvements within the division and organization-wide.
• Coordinate resources for effective division planning.
• Facilitate planning processes with a focus on unbiased governance, compliance, and risk management.

Safety:

• Maintain, promote, and reinforce safe work habits, practices, and procedures.
• Adhere to written or verbal agency and government regulations, policies, practices, and instructions.

At Ranch Ehrlo Society, we understand the importance of recognizing and rewarding the valuable contributions of our team members. That's why we offer a competitive total rewards package that goes beyond just salary. From comprehensive health and wellness benefits to opportunities for professional development and growth, we prioritize the well-being and success of our employees. Additionally, our package includes perks such as flexible work arrangements, recognition programs, and a supportive work culture that fosters collaboration and innovation.

The salary for this position ranges from $64,126.39 to $82,888.00 annually.

Please contact Shelley Reddekopp at shelley.reddekopp@ranchehrlo.ca if you have any questions.

 

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