Accounts Payable Coordinator (Architecture)

We are seeking an Accounts Payable Coordinator to join our team. Accounts Payable Coordinator performs a variety of accounting functions to process Accounts Payable and expense reports including coding to GL, reviewing expense reports, preparing ACH payments, and posting cash receipts.  The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

Duties and Responsibilities

• Reviews employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Sends employee expense summary to HR for processing each payroll period
• Responds to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Records & posts cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Performs bank reconciliations for Canadian and U.S. Banks 
• Completes credit applications for new vendors
• Enters new vendor in system and EFT/ACH enrollment
• Prepares cheque requisitions, wire transfer and intercompany transfer
• Monitors daily AP Inbox to receive invoices, code and post them
• Reviews details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute them to Project Managers for approval prior to processing
• Uploads approvals to the accounting system
• Performs month end tasks such as balance intercompany AP and prepare accrual list, if any
• Prepares weekly invoice batches for ACH Payments for review/approval
• Assists in other accounting related activities as required.

Required Skills

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possesses knowledge of general accounting principles and guidelines.

Required Experience

• 2-3 years of general accounting experience (Accounts Payable
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software