Thales Canada Inc., Defence and Security

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Maintenance Coordinator (Maintenance)



Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

This position is Hybrid Halifax

Maintenance Coordinator

Position Summary

Thales is looking to hire a Maintenance Coordinator who will provide work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN) (sub-contractors) during each Work Period. This role ensures that TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner.  TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; management of all material expended or returned by the TSN's; and ensuring Maintenance Data is updated in Defense Resource Management Information System (DRMIS).  Reporting to the NEM Liaison & Service Delivery Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate planning, executing and closing out each work period.

Key Areas of Responsibility

  • Provision of general project support and administration activities to the Waterfront Service Delivery Team; Reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations;
  • Assist assigned Ship Maintenance Lead with work period planning; Overseeing maintenance activities being conducted by service providers ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner; Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure; Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team;
  • Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks; Supporting Corrective Maintenance Ship Maintenance Lead with tracking and resolution for Corrective Maintenance / Operation Deficiencies; Attending meetings and preparing meeting agendas and minutes;
  • Ensuring service provider records are complete and up to date; Ensuring compliance with Health and Safety requirements; Assisting the Service Delivery team with keeping accurate and timely records; Updating DRMIS with Corrective and Preventative Maintenance Records; Assist in the onsite management of Worker Access Management System.

Minimum Requirements

  • Minimum 2-year technical program diploma offered by a recognized technical institute or University Degree or certified as a technician by a recognized provincial licensing body in a relevant field marine field or certified as Navy QL 6 and above for technical trades of the RCN.
  • Experience within procurement, project management or operations highly desirable; and Project experience interfacing between internal/external stakeholders.
  • Minimum two years of previous experience working within the Military or a Industrial Contract or Project desirable; Experience with the Defense Resource Management Information System (DRMIS), or comparable document management system is advantageous;
  • Experience working in SAP, or comparable Enterprise Resource Planning or Asset Management software is advantageous;
  • Previous experience in ship-refit and repair activities is advantageous.

Physical Demands

  • Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.
  • Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also requiring working at heights.

Special Position Requirements

  • Office and Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards.
  • Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels
  • Access to government facilities and assets, including naval vessels

What We Offer

  • Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
  • Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
  • Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
  • Company paid holidays, vacation days, and paid sick leave.
  • Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
  • Employee Discounts on home, auto, and gym membership.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance. Apply Salary Minimum: 75000Salary Maximum: 75000

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